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Forms for Volunteers

Below are important links that our Hillcrest PTA committee chairs, volunteers, teachers, and staff will utilize for our programs and fundraisers.

 Building & Use Form

The Building and Use Form should be printed, filled-out, and returned to the Hillcrest secretary’s office for approval by the Principal, Mrs. Rzepka. Anytime a program or fundraiser is requesting space within the school or the school grounds this form needs to be completed. The completed form can be hand delivered or emailed to Lisa Reinhart.  If you are emailing the form, make sure that you scan both sides of the form. With so many great smart phone apps for scanning submitting a request should be a breeze. Please allow adequate time for the request to be approved.

Tax Exempt Form

Our PTA is a not-for-profit organization, in good standing, and is privileged to have a tax-exempt status. This means that anytime a volunteer, chair, co-chair, teacher or staff is purchasing goods or services for a Hillcrest PTA program or fundraiser, when providing a copy of this letter to the vendor NO TAX should be charged. We strongly encourage our volunteers show this letter, either paper copy or from their smart phones at the time of check out to avoid the additional expenses.

PTA Expense Reimbursement

This super simple, eco-friendly form makes getting reimbursed a snap. Just scan the supporting documentation such as receipts, contracts, or agreements, complete the form, attach the file, and submit.  Reimbursement will be mailed to your home or could be directed where you choose. Many vendors require deposits prior to their services. Please use this form for those instances as well. Make sure that you give the vendors address for mailing. If you are unable to scan or attach your supporting documents to the on-line form, please complete, press the submit button and then email the supporting documents to [email protected].

Deposit Voucher

Print this form and complete any time you are submitting fundraising deposits from an event. Click here for more information about the deposit voucher process. Place in a secure envelope and address to the Hillcrest PTA Treasurer. Contact the treasurer at [email protected] to arrange an exchange.

Counts of Youngest Children in Families Per Grade 2019-20

For those programs and fundraisers that require backpack flyers, the youngest list per grade will help you decide how many copies you will need per class. The list will be available end of September each year.